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Office 365 with
FREE migration and support

HIPAA Compliance

  • Multi-Factor Authentication
  • Data Loss Prevention
  • Least-Privilege Access
  • End-To-End Encryption
  • Multi-Geo Data Backup
  • Detailed Compliance Reports

As low as
$8.00 per user/month
Based on annual payment
Renews at $9.20 per user/month

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HIPAA Compliant Microsoft Office 365 Productivity Suite

Microsoft provides several security features to help businesses in the healthcare verticals maintain compliance with specific regulations including Health Insurance Portability and Accountability Act (HIPAA). However, the responsibility for HIPAA compliance and safeguard of electronically protected health information (ePHI) is still borne by the Microsoft 365/ Office 365 customers.

At Apps4Rent, we have experts who have worked at Microsoft on these products and have specialized knowledge in HIPAA compliance. They will be available 24 x 7 x 365 on phone, chat, and email to support you. We will ensure that your users, as per HIPAA, have their access restricted and integrity protected while being guarded against unauthorized access. For over 18 years, we have supported more than 200,000 users worldwide with our email, messaging, hosting, and other solutions.

Features of Office 365 HIPAA Compliant Email Solution

Simplify HIPAA Compliance

Microsoft Information Protection simplifies compliance with HIPAA especially for protection against data loss. It includes exact data matching capabilities, with which we’ll be better equipped to prevent leakage of specific patient records and not just generic number ranges.

Assess Compliance Posture

Microsoft Compliance Manager in Microsoft 365 compliance center can be used to assess the organization's HIPAA compliance posture and take appropriate actions to minimize risks. It provides assessment templates to simplify the process.

Unify HIPAA Compliant Communications

Healthcare employees often have to share sensitive data, such as health, student information, and other personally identifiable information. Organizations can empower their users with Microsoft Teams and Phone System that meet HIPAA security standards.

Improve Access Control

Access to PHI must be restricted for HIPAA compliance. These controls are available with Azure Active Directory that also allows admins to implement Multi-Factor Authentication (MFA) and other such security features.

Secure Cloud Applications

Healthcare organizations use cloud services by Microsoft and third-party providers. With Microsoft Cloud App Security cloud access security broker (CASB), organizations have better visibility and control over data travel and sophisticated analytics for HIPAA compliance.

Support BYOD Program

Microsoft Intune helps in maintain HIPAA compliance as it can compartmentalize work and personal apps on phones that administrative staff can carry. Data can be wiped remotely from Outlook and business apps if the device is lost or leaves the network.

Protect Against Advanced Cyberthreats

Office 365 and Microsoft 365 plans include advanced threat protection (ATP) solutions. These prevent and respond to cyber threats, protect email, data, and employee identities, and alert IT to unusual behavior.

Leverage Interoperable Solutions

Unlike standalone HIPAA-compliant email solutions, security solutions in Microsoft 365 across Windows 10, Office 365, and Enterprise Mobility + Security are interoperable. Using a single suite saves time and enhances the security posture for better compliance.

Why Apps4Rent for Office 365 Compliant Email & Productivity Suite?

Risk-Free Migration

We provide you free migration to Office 365 with the assurance of zero downtime and no data loss, using sophisticated tools, which make sure that all data and attributes are transferred seamlessly.

Free End-User Support

We extend free end-user support, 24/7 by phone, chat, and email; calls and chats are picked up within 60 seconds; emails are responded within 15 minutes; and issues are resolved on the same day.

Customized Hybrids

We are experts in integrating Office 365 with existing on-premise or dedicated server solutions to create customized hybrid solutions that will perfectly suit customer’s specific business needs.

Extensive Experience

We have migrated and supported over 200,000 users in the Cloud from 50+ countries since 2003, for SharePoint, Exchange, Project Server, Dynamics CRM, virtual servers, and virtual desktops.

Microsoft Partnership

Besides being a leading Tier-1 Microsoft Cloud Solution Provider for Office 365, Apps4Rent also happens to be a top Microsoft Gold Partner for Collaboration and Content, as well as for Hosting.

Frequently Asked Questions (FAQs) on Office 365 HIPAA Compliance

Are Office 365/ Microsoft 365 Plans HIPAA compliant by default?

No software is HIPAA compliant by default. Businesses are responsible for ensuring that they have an adequate compliance program and internal processes in place to stay HIPAA compliant. However, organizations can ensure that their use of Microsoft services aligns with HIPAA by purchasing the right Office 365/ Microsoft 365 plans and configuring the services correctly.

What is required for making Office 365/ Microsoft 365 HIPAA compliant?

Healthcare organizations have to implement physical and electronic safeguards to ensure the secure passage, maintenance, and reception of protected health information (PHI) to comply with HIPAA regulations. While working with third-party providers, they run a risk of exposing PHI and must enter into a business associate agreements (BAA).

Although Microsoft offers BAA as part of its Online Services Terms for Microsoft 365/ Office 365 products, it does not modify its BAA by customer request. Additionally, healthcare organizations have to implement measures, such as maintaining audit logs, that are not available with certain plans to become fully HIPAA-compliant.

Which Office 365 plan should I opt for HIPAA compliance?

Microsoft 365 Enterprise E5 and Office 365 Enterprise E5 have all the capabilities designed to provide additional controls for protecting, detecting, and reducing the likelihood of data breaches. These include Advanced Threat Protection, Advanced Security Management, Advanced Compliance, and Threat Intelligence among others.

While some such features are available as add-ons with other plans, others are not available with basic plans, such as Microsoft 365 Business Basic, Microsoft 365 Business Standard, or Microsoft 365 Business Premium for HIPAA compliance.

How can Apps4Rent help with Microsoft 365 HIPAA compliance?

Apps4Rent provides healthcare organizations appropriate Office 365/ Microsoft 365 licenses that include built-in compliance features and configure the solution to help businesses become HIPAA compliant. Here are some ways in which Apps4Rent can help in making Office 365/ Microsoft 365 HIPAA compliant for healthcare organizations.

  • Assessing compliance posture.
  • Configuring policies to minimize attack surface areas.
  • Help to create and maintain archives and audit logs.
  • Enforce multi-factor authentication across user accounts.
  • Set up access control mechanisms.
  • Facilitate in implementing remote data wipes.

We can also provide a BAA for better digital flexibility with Microsoft 365/Office 365 and HIPAA assurance.

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