Microsoft 365 Copilot and Multilingual Support

By default, Copilots converse with you in the same language as your web browser’s preference. In other words, Microsoft 365 Copilot picks a default language based on your web browser’s language option. With Microsoft 365 Copilot’s multilingual support, you can include supported secondary languages in your Copilot.

Microsoft 365 Copilot integrates Large Language models (LLM) grounded with data from your Microsoft Graph to provide Generative AI services across the Microsoft 365 Suite. These features make it an invaluable tool for exploring apps such as Word, Excel, Teams, PowerPoint, and Outlook and their uses. The Generative AI tool covers everyday business tasks, creating time for enterprises to focus on more impactful actions: growing the business. Microsoft Copilot relieves your company of daily grinds like composing emails, drafting documents, communicating with customers, and analyzing data.

Configuring and Testing Multilingual Copilots

At the time of setting up your account, Copilot selects the default language in your browser’s settings as its primary language. However, you can add secondary language options to enable Copilot to interact with foreign-speaking customers in their preferred tongue—Configure Multilingual Copilots with the following simple steps.

  • Launch the Copilot. Then, click “Languages” in the side navigation pane and choose “Add languages.”
    • Next, a list of possible options for the Copilot’s secondary language will be displayed. The 24 supported languages on Copilot include Chinese, German, Japanese, Spanish, and many more. Select as many languages as you want to add to the Copilot.
  • Once you are done with the selection, click on “Add Languages” at the bottom-right section of your screen. Go through your selection to ensure that the chosen list of languages is your preferred choice.

After you configure multilingual Copilots, you are recommended to test the feature before exposing it to your customers. Testing a multilingual Copilot is as easy as setting it up.

  • Open the test Copilot and find the menu located at the top. Expand the menu and choose one of the Copilot’s secondary languages.
  • After selecting a secondary language, the test Copilot will automatically reload itself. The authoring canvas displays content in the preferred secondary language.
  • To test the Copilot, input a string of texts.

You can also change your Copilot’s secondary language to localize the strings. These are the procedures for managing localization in multilingual Copilots:

  • On your Copilot, find “Languages (Preview) ” on the side navigation menu and choose “Update localizations.”
  • Select JSON or ResX format on the displayed page. This action will download the most recent localization file for the specified language. Open the file and edit the primary language strings with the desirable translated text.
  • After, go back to “Update localizations”, click on “Browse”, and upload the translated file. Close the page.

You should note that your Copilot’s primary language cannot be switched once it is built. The Copilot will always go back to its primary selection if you have not configured your multilingual Copilot to the language your web browser uses. Furthermore, if the Copilot author edits the Copilot in its primary language and doesn’t update the translations, the Copilot will display the untranslated edits in its primary language. To prevent this confusion and enjoy a seamless multi-language experience, always ensure translations are carried out across all your secondary languages.

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Microsoft 365 Copilot hit the ground running upon its release into the market. 70% of Microsoft 365 Copilot users reported that the AI tool has increased their productivity. 68% stated that Copilot has improved the quality of their work. It is the best AI assistant you could ever wish for, with its ability to boost your productivity and amplify your creativity. Who better to help you get started with Microsoft 365 Copilot than Apps4Rent?

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FAQs on Microsoft 365 Copilot and Multilingual Support

  1. How do I set up Microsoft 365 in my preferred language?
  2. You can customize the language option for each tool in the Microsoft 365 suite. For Microsoft Teams, locate “Settings” and click “Language.” Select the language you desire for the Teams app. For Microsoft Word, Excel, or PowerPoint, find “Settings.” Choose “Change your language,” and follow the subsequent instructions. You can change the language in by simply exploring its “Settings” and clicking “Language and time zone.” Then, select “Change your language.” Microsoft Bing allows you to pick a display language and a search results language under “Language” in Settings. The display language is the language deployed in Bing’s user interface, while the search results language is what your Copilot employs for its responses.

  3. What are the supported languages for Copilot?
  4. Currently, Microsoft 365 Copilot supports several languages, including English, French, Chinese, Italian, German, Japanese, Spanish, and Portuguese. The Copilot feature in Microsoft Excel supports only the English language at the moment. However, Microsoft has plans to update the list as soon as possible to attend to the needs of all its global clients.

  5. How do I resolve a language error in Microsoft Copilot?
  6. Copilot responds to message prompts written in its supported language selections. If you enter a prompt in a language that isn’t supported, your Copilot will inform you to rewrite the prompt. Therefore, you should try again and input a prompt in one of the supported languages for Copilot.

  7. Are there different versions of Microsoft Copilot?
  8. Currently, there are three variants of Microsoft Copilot – Copilot (Free), Copilot Pro (For individuals), and Copilot for Microsoft 365 (For business). Check out the comparison of all Microsoft Copilot AI plans.

  9. How does Microsoft 365 Copilot work?
  10. Microsoft 365 Copilot is an AI-powered productivity tool integrated with Microsoft 365 Apps. It assists with writing, editing, and content creation, enhancing productivity across Word, Excel, PowerPoint, Outlook, and Teams.

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