There is a lot of gray area here since we cannot directly compare Microsoft Teams to a conventional email. Teams is a collaboration software, while email is a traditional communication tool. This may be an apples-to-oranges comparison since both are different communication channels, not necessarily competing against each other. But there is one factor when we can compare Microsoft Teams vs email – the convenience of use for official communication.
We have grown comfortable over emails because we receive a torrent of emails every day. Emails have been around since the internet itself. Now coming to Microsoft Teams, it is quicker and more instant than an email.
But can we replace emails altogether for Microsoft Teams? Though it might seem a bit naïve at this point, the transition to using Microsoft Teams as the primary communication channel can make the process efficient and quick as it will cut red tape.
Here are five shifts that need to be made to adopt to Microsoft Teams:
Respond in Microsoft Teams
First, you must change the mindset altogether to make the shift. Answering emails might look a tedious and bureaucratic process, which can be used as an advantage to migrating to Teams. When you get a message on Microsoft Teams, you feel compelled to answer it quickly in response to an email. Since it can be instinctive, you can get a quicker and better response while working on Teams. Suppose you have got a request on email which could have been done in Microsoft Teams, respond to it in MS Teams.
Quick review of attachments
When it comes to attachments, reviewing files on emails can be cumbersome in comparison to Microsoft Teams. It supports a large format of attachments and saves your attachment in the cloud, so you may not need to attach the same file again once it is already stored in Microsoft Teams.
Go private or keep it open for all
When you message a colleague privately using his/her name, it is one-to-one communication. However, if your chats do not need to be private, you can create groups and collaborate openly. Once you get a good database of conversations over time, the search function allows you to reference and find relevant information with permissions.
Audio and video conferencing
While email is just a text-based function, Microsoft Teams goes beyond it. Microsoft Teams works on VOIP which allows you to take/join audio-only meetings and even audio-video calls if enabled. You can have audio communication with real-time features like screen share, instant chat, and file-sharing at the same time. It can be accessed from anywhere anytime via full client (desktop), web browser, or a mobile application available on Android/iOS devices.
Modern, dynamic, and fun
In the fast-changing modern world, users today want more than pieces of data that are chunks of just dry text. Though it sounds whimsical to more serious users, Microsoft Teams has some cool features like GIF, emoticons, and more. As LinkedIn is called as ‘professional Facebook’, Microsoft Teams can be termed as ‘WhatsApp for professional people.’
Yes, you cannot just get rid of email completely. But use Microsoft Teams to emails whenever you can, and it will make a difference in the long run. The world’s getting quicker anyway. Now that you have five reasons to switch to Microsoft Teams over an email, it needs to be seen if you can really adopt it.
At Apps4Rent, we have been using Microsoft Teams since it was introduced by Microsoft. After moving to Microsoft Teams from Skype, the communication within the organization got efficient, quick, and transparent. Since we have done it for ourselves, we can do it for you too.
If you want to get Microsoft Teams from a top service provider, contact us now. We are speaking from our own experience, and we say that it has made our lives easier. We are a certified CSP for Office 365 with 24/7 Support who will make your transition to Microsoft Teams easy. Feel free to initiate the chat in the bottom right section below.