Office 365 with
FREE migration and support

Compliance Pro

  • Out of the Box Compliance
  • Built on Exchange Online
  • 40+ Predefined DLP Templates
  • 100 GB Archiving Space
  • Reduces Costs by More Than 50%

As low as
$8.00 per user/month
Based on annual payment
Save 11% over month-to-month
Renews at $8.95 per user/month

Try Risk Free for 7 Days

Besides having a decade plus of experience in Microsoft Exchange and HIPAA compliance regulation requirements, Apps4Rent is also a Microsoft Cloud Solution Provider and Gold Partner. Our team of email experts are with you 24 x 7
to help you smoothly transition from a non-compliance environment to compliance environment. Our technical support
to you over phone, chat, and email is fully free.

HIPAA Compliant Email

Using our “Compliance Pro”, an out of the box and ready-to-use solution, you will easily be able to meet all the HIPAA compliance requirements for your emails. Compliance Pro is built on Exchange Online and ensures that individually identifiable health information or Protected Health Information (PHI) stays safe and secure. Designed from ground up with the Exchange, our solution has no third-party plugin or add-on or application tied to your mailbox. Our e-mail services are hosted on top-tier, SSAE16 certified data centers in New York and offer the perfect fit for healthcare, finance, accounting, and other sectors that have to deal with intellectual property.

At Apps4Rent, we have email experts who have worked at Microsoft on Exchange and have specialized knowledge in HIPAA compliances. They will be available 24 x 7 x 365 on phone, chat, and email to support you. We will ensure that your emails, as per HIPAA, have their access restricted and integrity protected, while being guarded against the unauthorized access. For over 10 years, we have supported more than 200,000 users worldwide with our email, messaging, hosting, and other solutions.

True Out of the Box HIPAA Solution

Compliance Pro is a fully-featured Out of the Box Exchange Online solution that is coherent; You get 100% total functionality without the need to have any third party plugin, add-on or application tied to your mailbox.

Built on Microsoft Exchange Online

Access the email from any device, be it a PC, Mac, iOS, Android, or Windows OS and via a browser using OWA. It saves valuable time by automatically enforcing policies related to security, regulations, and compliance.

Audit Control Measures

We have mechanisms across processes, software, and hardware to monitor access-related activities and maintain logs. These are available for examination by the Department of Health and Human Services during audit procedures.

Integrity Control Measures

Policies and processes at our end prevent any alteration or destruction of PHI records; we also ensure signing of every outgoing mail with DKIM and SPF so that their integrity and authenticity are not compromised in any manner.

User-friendly Notifications

Notifications that are available within Outlook and OWA help users adhere to compliance. Policy violation alerts in real-time pro-actively prevent users from unintentionally mailing sensitive information out of the office.

Simplified Procedures

With 40+ pre-defined DLP templates, you can easily meet the compliance and regulatory requirements. Rules can be created for various actions such as notify user, reject message, block the message, allow sender to override and more.

Storage and Security

Archiving with 100 GB of space per user included; connections are encrypted when Outlook, OWA, or any device uses the email. Our solutions also include TLS encryption when in transit to other TLS-supported messaging servers.

Saves on Resources and Costs

Our solution takes away the expenses of designing, implementing, and managing the HIPAA regulatory and compliance complexities from your IT teams. Besides, our round-the-clock support further frees up your IT staff to focus on core business.

Risk-Free Migration

We provide you free migration to Office 365 with the assurance of zero downtime and no data loss, using sophisticated tools, which make sure that all data and attributes are transferred seamlessly.

Free End-User Support

We extend free end-user support, 24/7 by phone, chat, and email; calls and chats are picked up within 60 seconds; emails are responded within 15 minutes; and issues are resolved on the same day.

Customized Hybrids

We are experts in integrating Office 365 with existing on-premise or dedicated server solutions to create customized hybrid solutions that will perfectly suit customer’s specific business needs.

Extensive Experience

We have migrated and supported over 200,000 users in the Cloud from 50+ countries since 2003, for SharePoint, Exchange, Project Server, Dynamics CRM, virtual servers, and virtual desktops.

Microsoft Partnership

Besides being a leading Tier-1 Microsoft Cloud Solution Provider for Office 365, Apps4Rent also happens to be a top Microsoft Gold Partner for Collaboration and Content, as well as for Hosting.

Features

  • 100 GB of archiving space per user
  • 40+ pre-defined DLP templates
  • User-friendly, real-time alerts
  • TLS sessions capability
  • TLS encryption of in-transit mails
  • Free 24 x 7 x 365 end-user support on phone, chat and email
  • Free migration with zero downtime and no data loss
  • Tier 1 Microsoft Cloud Solution Provider by invitation
  • Microsoft Office 365 Partner
  • Microsoft Gold Partner for Hosting
  • Microsoft Gold Partner for Collaboration and Content
  • Microsoft Certified Professionals
  • Microsoft Certified Solutions Experts
  • Over a decade of experience
  • 2,00,000+ clients from more than 50 countries
  • Comes with guaranteed 99.9% uptime, financially backed SLA
  • 5-layer security and proactive monitoring
  • Extensive protection and safeguard; your data always remains yours
  • No IT expertise required to deploy the product and manage users
  • Free version upgrades and updates included in subscription

Have Questions?

What records are maintained for HIPAA audits? For how long?

Logs are maintained for all email-related activities such as user name, date and time stamps, sender and recipient details, encryption levels and types, and more. We keep them for a minimum period of six years, during which time the Department of Health and Human Services can view them as part of their auditing procedures. Besides, we also track failed logins, hacking attempts, and resetting of passwords.

What security measures are in place for controlling access?

Physical processes as well as software policies are in place to restrict the access to stored emails and the electronic Protected Health Information (e-PHI) residing on the servers. The servers are in top tier-1 data centers which are totally protected by 24 x 7 video surveillance and stringent physical security measures in place, including biometric scanning.

How the email is kept secure during transmission?

Software-based security measures ensure protection from unauthorized access to e-PHI during the transmission stage on the internet. Domain Name System Security Extensions are used on the DNS servers to spot and eliminate spoofing and MIM cyberattacks. The email services use Transport Layer Security (TLS) 1.2 and 256-Bit AES encryption along with other advances features such secure file link for sending files to recipients in secure cloud, and data leak prevention for spotting potential data exfiltration.

What is the need for archiving the emails under HIPAA?

HIPAA has a Six-Year Retention Rule, whose compliance demands that the PHI records are maintained for a minimum period of six years. Besides, it is an accepted practice in Healthcare to protect every entity against litigations. The e-PHI data, which forms an integral part of the archived emails, could potentially prove useful during litigations.

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