Zoho to Office 365 Migration – How to Do It?

Zoho to Office 365 Migration – How to Do It?

Zoho Mail has earned a stellar reputation thanks to its impressive array of features in the world of email and productivity suites. From tailored email addresses to ingenious tools fostering integration and collaboration, Zoho Mail caters adeptly to the requirements of smaller enterprises. Furthermore, it goes the extra mile with its intricate filters, advanced search capabilities, and robust eDiscovery functions.

However, as your business expands, Zoho Mail may lack some of the advanced functionalities that Office 365 brings to the forefront. You’re not alone in this realization. Numerous companies are migrating to Office 365, enticed by its robust features and amalgamation with other Microsoft products. Let’s understand more about Zoho to Office 365 migration.

Why Go For Office 365 Over Zoho Mail for Your Business?

Zoho Mail can be an excellent productivity solution if you’re part of a minor or rapidly growing organization. However, as your organization expands its operations, migrating Zoho Mail to Office 365 becomes increasingly beneficial.

Office 365 offers a range of Business plans, all with OneDrive access and a generous 1 TB of storage space. In contrast, WorkDrive, Zoho’s alternative, provides varying storage space, starting at just five GB per user. This limitation may need to be revised for businesses needing more extensive storage options.

Preparing for Your Zoho Mail to Office 365 Migration

It’s crucial to take these pre-migration steps to ensure a successful transition from Zoho Mail to Office 365:

For Zoho Mail

  • Admin Rights & Backups: Ensure you have admin rights in Zoho and back up all user data, configurations, and messages.
  • CSV File for Multiple Users: Prepare a CSV file with user mailbox details if needed.
  • IMAP Connection Details: Note the server name or find IMAP connection details in Zoho.

For Office 365

  • Role Assignment & Licensing: Assign the Organization Management role and create mailboxes with suitable licenses for your users.
  • Public Folders: Set up Public folder mailboxes for migration.
  • Impersonation Rights: Ensure your admin account has the necessary impersonation rights.
  • Custom Domain Setup: If you have a custom domain, add and verify it in Office 365.
  • Extensive Message Handling: Configure Office 365 to handle large messages.

Following these steps will make your Zoho to Office 365 migration well-prepared and hassle-free.

How Can You Migrate from Zoho Mailboxes to Office 365?

There are two methods to consider when migrating Zoho Mail to Office 365:

  1. Migrate Email from Zoho to Office 365 for a Single User.
  2. Migrate Multiple Mailboxes from Zoho to Office 365 Manually.

Let’s run through the steps involved in the migration process while manually performing the Zoho to Office 365 migration.

1. Migrate Email from Zoho to Office 365 for a Single User

When dealing with a minor team of employees, opting for a hands-on approach to migrate your Zoho emails to Outlook within Office 365 is a savvy choice. This method ensures a seamless transition for each user, and the process can be accomplished with the following steps:

  • Log into your Zoho Mail account and access the Import/Export option in settings.
  • Configure the export settings, specifying date ranges or opting for the entire mailbox export as needed.
  • Zoho Mail will generate your data in the .eml format compatible with Outlook.
  • Using the above procedure, you can ensure precision and control in Zoho to Outlook migration for each user within Office 365.

2. Migrate Multiple Mailboxes from Zoho to Office 365 Manually

When there are several Zoho mailboxes to be migrated simultaneously or the volume of mail is large, the better option would be to import PST files to Office 365. There are, again, two ways of doing this.

The network upload technique involves uploading the PST files to a temporary Azure account. Users use the SAS (Shared Access Signature) URL, a unique SAS key, and the Azure AzCopy tool to move the PST files to Office 365.

Alternatively, they can use the drive shipping technique, which involves copying all the PST files onto a hard drive and shipping it to Microsoft for them to upload the contents to an Azure drive through which you can import them into Outlook.

Limitations of Manual Zoho to Office 365 Migration

The manual method offers a fair bit of control over the migration process and can be done free of cost. However, it has several drawbacks.

  • There is a high chance of loss of data integrity, especially in the case of attachments.
  • The more the data, the slower the migration process.
  • Higher probability of data corruption when inbuilt filters are used.

Considering these drawbacks, using tools that can perform the migration might make more sense. The features, effectiveness, and success rate vary for each tool.

Automate Your Zoho Mail to Office 365 Migration with Apps4Rent

Are you seeking guidance on automating the migration of your Zoho Mail to an Office 365 account? While manual and automated migration options are available, knowing the potential risks associated with data integrity and loss during the process is essential. Furthermore, preparing for contingencies and accessing reliable support when navigating these intricacies is vital.

As a Microsoft Solutions Partner, Apps4Rent is here to guide you through Office 365 migration 24/7 via phone, chat, and email. Contact us today for an effortless migration experience.

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