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How to Record Meetings in Microsoft Teams?

It is no surprise that the use of collaboration platforms such as Microsoft Teams ascended to unprecedented levels in a world suffering from a pandemic. Many companies that have adopted the work from the home policy are increasingly finding Microsoft Teams to be a viable option. Being a Microsoft product, it is trustworthy and secure than its counterparts. Along with its increased consumption, users of Microsoft Teams are exploring all its useful features.

One such feature is the recording feature of Microsoft Teams. Can you record your audio or video calls in Microsoft Teams? Is recording available for free in Teams? What is the basic subscription to have the recording feature in Teams?

How to start and stop recording a call in Teams?

  • When you are in a meeting in Microsoft Teams, there is an option of “> Start Recording” after selecting More options…
  • Similarly, if you want to stop recording, go to the same option, and select “> Stop recording”.

This option is not only available to an organizer of the meeting or person from the same organization, but anyone with Office 365 Enterprise licenses: E1, E3, or E5 which includes the video streaming service, Microsoft Stream. The recording continues even when the meeting organizer is not present or has left the meeting. The members outside the organization or guests cannot initiate or terminate the recording unless they are authorized by IT admin of the company.

This is the criterion for starting or stopping a meeting in Microsoft Teams.

Who can access the Teams recording?

Now the meeting is over, and you want to access the recording for Microsoft Teams meeting. Who is eligible to access Microsoft Teams recording? The same criteria apply who can start or stop the recording in Microsoft Teams.

If the Office 365 subscription includes Microsoft Stream (in this case all Enterprise plans), it can be accessed from there. All the recorded meetings of an organization are stored in Microsoft Stream. The organizer of the meeting gets an email once the recording is ready. People of the same organization involved in the meeting get the stream link on the respective meeting channel.

The recording happens directly in the Cloud and is saved to Microsoft Stream platform. Microsoft Stream is available in selected Office 365 plans – Enterprise E1, Enterprise E3, Enterprise E5.

Member Can start or stop recording in Teams meeting Can access Microsoft Stream?
Organizer of the meeting

Yes

Yes

Office 365 Enterprise license

Yes

Yes

Member of same organization

Yes

Yes

Member of outside organization

No

No

Guests

No

No

Any other

No

No

When does recording stop automatically in Microsoft Teams?

If a recording is started and all members leave the meeting, the recording stops automatically. If the meeting is left unattended and recording continues, it records till four hours before getting terminated by itself.

Does everyone get notification of recording?

Yes. Microsoft’s Privacy Statement makes it clear that phone recording without knowledge is an offence as it violates the rights of individual privacy. Therefore, all members on the call are notified that the Teams meeting is being recorded. The notification is sent to everyone present on the Teams meeting from any device including desktop, web browser, or mobile application.

How to troubleshoot recordings in Teams?

If you encounter any problems during recording a meeting in Microsoft Teams, get help from an Office 365 IT admin to troubleshoot any issues. You need a minimum Office 365 Enterprise (E1) plan for getting all the features of Microsoft Teams.

If you want to get an Office 365 subscription or get more information on troubleshooting Teams, get help from a cloud vendor who knows ins and outs of every Office 365 product. Apps4Rent is a Tier 1 Cloud Solution Provider (CSP) for Office 365 and a certified Microsoft Gold Partner. Feel free to contact us right now!

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