BitTitan Pricing vs a Managed Migration: What You’re Paying For

• Last updated: 18 September 2026
• Migration
• Editorial Team

ShareGate Migrate takes a different approach to pricing than most Microsoft 365 migration tools. Instead of charging per user or per mailbox, it sells a flat annual license based on how many machines you need running migrations at once. That single difference changes the entire cost conversation, and it is worth understanding clearly before you buy, whether you are comparing ShareGate against a per-user tool like BitTitan or weighing DIY against a managed migration altogether.

This breakdown uses ShareGate’s current published pricing. The goal is not to talk you out of ShareGate, Apps4Rent’s migration engineers work with it regularly and rate it highly for SharePoint and Teams-heavy migrations, but to answer the pricing question honestly and show what the license fee does and does not cover.

• Key takeaway: ShareGate Migrate is priced per machine activation, not per user, starting at $5,995 per year for Essentials and rising to $17,995 for Enterprise.
• Key takeaway: Every plan includes unlimited users, mailboxes, and data. The only thing that changes between tiers is how many concurrent migrations you can run and your support level.
• Key takeaway: Because ShareGate is flat-rate, it becomes cheaper than per-user tools like BitTitan once a migration passes roughly 175 to 315 users, depending on the plan.
• Key takeaway: The license price does not include planning, execution, monitoring, or post-migration validation, the same DIY tax that applies to any migration tool.

What Does ShareGate Migrate Actually Cost?

ShareGate Migrate is sold as a flat annual license starting at $5,995 for Essentials and rising to $17,995 for Enterprise, with unlimited users, mailboxes, and data included at every tier. The only variable between plans is how many machines can run migrations at the same time and the level of support included.

Plan	Price	Machine Activations	Best For
Essentials	$5,995/year	1	Small, single-admin migrations
Pro	$9,995/year	Up to 5	Mid-size tenant migrations on a deadline
Enterprise	$17,995/year	Up to 25	Large or high-volume migrations

A “machine activation” is not the same as a licensed end user. It represents one workstation actively running the migration tool. A five-person company and a five-thousand-person company can both run on the same Pro license, since the price is tied to how many admins or workstations are doing the migrating, not how many mailboxes are being moved.

Worth noting separately: ShareGate also sells Protect, a governance product priced per licensed Microsoft 365 user that handles ongoing oversharing cleanup and Copilot readiness after migration. That is a different purchase from Migrate and outside the scope of a one-time tenant migration project.

Is ShareGate Cheaper Than Per-User Tools Like BitTitan?

Whether ShareGate or a per-user tool costs less depends entirely on how many users you are migrating, since ShareGate’s price stays fixed while per-user pricing scales directly with fleet size. This is the single most useful thing to understand before comparing tools on price alone.

Using each vendor’s own published list prices: BitTitan’s Tenant Migration Bundle at $57 per user reaches $9,995, the cost of ShareGate Pro, at around 175 users. It reaches $17,995, the cost of ShareGate Enterprise, at around 315 users. Below those thresholds, the per-user tool is the cheaper license. Above them, ShareGate’s flat fee is cheaper, and stays cheaper no matter how much larger the migration gets.

This is a genuinely useful way to shortlist tools before you evaluate them on features: a 40-user migration and a 1,000-user migration are not shopping in the same price bracket, even though both are technically “Microsoft 365 migrations.”

What Does the License Price Not Include?

The license fee covers the software and its machine activations. It does not cover planning your migration batches, running the project, monitoring for throttling, or fixing errors, all of which still fall on whoever is running the project. ShareGate’s interface is genuinely easier to use than most competitors, but ease of use is not the same as the work disappearing.

• Provisioning the Right Number of Workstations

  Unlike a pure SaaS tool, ShareGate Migrate runs from a downloaded application on a Windows machine. Essentials gives you one activation, meaning one workstation running migrations at a time. If your deadline requires running several migration batches in parallel, you need either a Pro or Enterprise plan or you need to accept a slower, sequential migration timeline on Essentials.

• Throttling Still Applies

  ShareGate manages Microsoft and Google API throttling gracefully, retrying automatically rather than failing outright, but it cannot bypass it. Mailbox throughput is capped at roughly 1.5GB per hour per mailbox by Microsoft and Google’s own API limits, regardless of which migration tool you use. Getting a large migration done on time still requires planning enough concurrent activations and scheduling batches around business hours.

• Interpreting the Pre-Migration Scan

  ShareGate runs an environment discovery scan before migration that surfaces issues like archive mailbox size and permission complexity. The scan is a genuinely useful head start, but someone still needs to read the results, decide how to batch the migration, and resolve flagged issues before execution begins.

• Post-Migration Validation

  As with any migration tool, confirming that permissions, mailbox behaviors like server-side rules and litigation holds, and Teams structures all carried over correctly is a manual step after the migration completes, not something the license automates for you.

What’s Included in an Apps4Rent Managed ShareGate Migration?

An Apps4Rent managed migration bundles license procurement, environment assessment, batch planning, execution, error remediation, and post-migration validation into a single quoted engagement. You get one team accountable for the outcome instead of your IT staff learning ShareGate’s workflow under deadline pressure.

• Right-sized plan selection. An assessment of your user count, timeline, and concurrency needs before recommending Essentials, Pro, or Enterprise, so you are not overpaying for activations you will not use or underprovisioning for your deadline.
• Pre-migration assessment. Interpreting the environment discovery scan and building a batching plan around what it surfaces, rather than discovering permission issues mid-migration.
• Full execution and monitoring. Migrations scheduled and watched by engineers who know the difference between a genuinely stuck job and one that is simply throttled.
• Error remediation. Permission mismatches, archive mailbox issues, and Teams structure problems resolved as part of the engagement.
• Post-migration validation. Mail flow, permissions, and Teams data checked and signed off before any source environment is decommissioned.
• 24/7 support. A single point of contact if something surfaces after go-live.

ShareGate Pricing vs. Managed Migration: Side by Side

Cost Factor	DIY with ShareGate License	Apps4Rent Managed Migration
License cost	Paid upfront by you, at list price	Procured and included by Apps4Rent
Plan selection	Self-assessed, risk of over- or under-buying activations	Sized to your actual project by engineers who do this regularly
Execution and monitoring	Internal IT time, learning curve on first run	Handled by engineers who run this weekly
Troubleshooting	Internal IT time, often reactive	Included, proactively monitored
Post-migration validation	Often skipped or rushed	Standard part of every engagement
Accountability if something breaks	Falls entirely on your internal team	Single point of contact, 24/7 support

When Does DIY ShareGate Actually Make Sense?

A self-run ShareGate migration is a solid choice for a small or mid-size migration with a flexible timeline, run by an IT admin comfortable learning a new tool, since ShareGate’s interface is built to be usable without deep migration expertise. The guided UI genuinely lowers the bar compared to script-driven tools.

Where DIY gets riskier is scale, concurrency planning, and hard deadlines. A migration tied to an acquisition close date, a large SharePoint environment with tangled permissions, or a user count near one of the pricing crossover points, where the wrong plan choice either overpays or under-provisions concurrency, all benefit from an experienced hand choosing the plan and running the project.

How Do You Choose Between ShareGate Pricing and a Managed Migration?

Start with your user count and deadline, since those two factors determine both which ShareGate plan makes financial sense and how much risk a DIY approach actually carries. A few questions worth asking:

• How many users are you migrating, and does that number put you above or below the point where ShareGate’s flat fee beats a per-user tool?
• Do you have a hard cutover date that leaves no room for a slower, single-activation migration on Essentials?
• Has anyone on your team run a ShareGate project before, including interpreting the pre-migration scan and planning batches around it?
• Is your SharePoint permission structure complex enough that a missed detail could expose or lose access to content?

If more than one of these gives you pause, the license price is likely to be the smaller factor in the decision.

ShareGate is one of several tools Apps4Rent works with as part of a broader Microsoft 365 tenant migration engagement, alongside standard mailbox and workload migrations for organizations not moving between tenants.

FAQs About ShareGate Pricing

1. How much does ShareGate Migrate cost?

   ShareGate Migrate costs $5,995 per year for Essentials with 1 machine activation, $9,995 per year for Pro with up to 5 activations, and $17,995 per year for Enterprise with up to 25 activations. Every plan includes unlimited users, mailboxes, and data.

2. Does ShareGate charge per user like BitTitan?

   No. ShareGate Migrate is a flat annual license regardless of how many users or mailboxes you migrate. BitTitan and similar tools charge per user. This makes ShareGate cheaper for larger migrations and per-user tools cheaper for smaller ones, with the crossover point around 175 to 315 users depending on the ShareGate plan.

3. What is a machine activation in ShareGate pricing?

   A machine activation represents one workstation actively running the ShareGate Migrate tool at a time. It is not tied to the number of end users being migrated. A plan with 5 activations lets up to 5 admins or workstations run migrations concurrently.

4. Does the ShareGate license include migration support and setup?

   No. The license covers the software itself. Planning your migration batches, provisioning workstations, monitoring for throttling, and validating the results after migration are not included and fall to whoever is running the project.

5. Is ShareGate Protect included in the Migrate pricing?

   No. ShareGate Protect is a separate product priced per licensed Microsoft 365 user, focused on ongoing governance, oversharing cleanup, and Copilot readiness. It is a different purchase from Migrate and is not needed for a one-time migration project.

6. Can Apps4Rent run a migration on ShareGate licenses I already own?

   Yes. Apps4Rent can execute a migration project using licenses you have already purchased, or provide licensing as part of a fully managed engagement, depending on what fits your situation.