Enhance Email Quality with Coaching by Copilot Feature

• Last updated: 11 June 2026
• Copilot,Microsoft Copilot
• Editorial Team

When in a rush, we may hastily write emails to save time, resulting in improper writing and poor email quality. This can leave a negative impression on the recipient.

Coaching by Copilot assesses your email draft and offers suggestions to improve its quality, delivering personalized feedback on tone, clarity, and readers sentiment. This might include substituting words or phrases for more appropriate ones, restructuring sentences for clarity, condensing the email for conciseness, and incorporating additional relevant information.

How Coaching by Copilot Improves Email Communication

Coaching by Copilot analyzes your email drafts and provides actionable recommendations to help you communicate more effectively. By evaluating factors such as tone, clarity, and reader sentiment, it helps transform basic messages into more polished and professional communications. The example below illustrates how the feature can refine an email before it is sent.

Below is an email we will use to improve using Copilot:

Hello Chris,

Hope you are doing well. I am facing issues with my computer. Could you please help me fix this so that I can continue with my work, or provide me with the steps to fix it?
Thank you.

Regards,
John

• Click on ‘New Email’ and draft the email.
• Once you have completed the draft, click on ‘Coaching by Copilot.’
  
• Here, we get the ‘Tone’ of the draft:
  
• The ‘Reader Sentiment’
  
• And the ‘Clarity’
  

Below is the email where we have made changes based on the suggestions from Copilot:

Hi Chris,

I hope this email finds you well.

I am currently experiencing some issues with my computer that are hindering my work progress. Could you kindly assist me in resolving these issues, or if possible, provide step-by-step instructions for the solution?

I truly appreciate your help in this matter.

Looking forward to hearing from you soon.

Best regards,
John

We can even draft email responses using Copilot in Outlook, where we can change the tone or length of the email.

Copilot can help you communicate more effectively, ensuring that your message is clear, concise, and well-received by the recipient. Whether you’re looking to improve the tone, clarity, and reader sentiment of your emails, Copilot for Microsoft 365 subscription makes it easy and guides you every step of the way.

In general, ‘Coaching by Copilot’ appears to be a beneficial extension for Outlook, offering the potential to assist users in enhancing their communication skills.

Enhance Email Productivity with Microsoft 365 Copilot

Coaching by Copilot helps users create more professional, clear, and effective emails by providing personalized recommendations for tone, clarity, and reader sentiment. Whether you’re drafting a new message or refining an important response, the feature can help improve communication quality while saving valuable time. As a Microsoft Solutions Partner with extensive experience helping organizations adopt and optimize Microsoft 365 technologies, Apps4Rent can help you evaluate, deploy, and maximize the value of Microsoft 365 Copilot across your organization. Contact our experts to learn more about Microsoft 365 Copilot and its capabilities.